Records are scattered
Equipment information, checklist and repair history in many files, many parts.
TESFA CMMS · CENTRALIZED MAINTENANCE MANAGEMENT
Proactive maintenance. Smarter operations.
TESFA CMMS brings assets, maintenance plans and work orders together in one place. Keep operations running and maintenance under control.
- A device data source
- Coordinate the right roles
- Follow up from request to result
01 / START WITH THE REAL CHALLENGESWhen information is scattered,
When information is scattered,
maintenance becomes reactive.
A malfunctioning device can result in multiple calls, multiple files, and multiple waits. CMMS helps reconnect separated information.
Maintenance is still passive
Problems are detected late, recurring jobs are easily missed when monitoring manually.
Progress is unclear
It's difficult to know who's working, what's overdue, and why there's a backlog of work.
Materials are difficult to be proactive
It's unclear whether there is a shortage of spare parts or which machine the spare parts are for.
Costs are difficult to compare
Materials, man-hours and outsourcing have not been combined with work orders and assets.
The report arrived late
Manual aggregation slows down looking back at KPI and prioritizing improvements.
02 / ONE SYSTEM FOR THE WHOLE TEAMStart with an asset record.
Start with an asset record.
Connect the whole maintenance process.
CMMS is a software system that centralizes asset records, plans, work and maintenance resources. Each department has its own perspective, working together on the same data source.
- Know where the equipment is, what has been repaired, and what needs to be prepared.
- Keep track of requests, PM schedules and people in charge.
- Record materials, man-hours and results right on the job.
- Use history and KPI to look back and improve plans.
03 / THE CMMS MAINTENANCE WORKFLOWA complete maintenance cycle.
A complete maintenance cycle.
Value at every step.
Start with the right assets. Follow two incident or recurring streams. Finish with profiles, costs and data to be better prepared next time.
EXPLORE EACH STEP AND ITS BENEFITS
Select an item to see the role it performs, how the app supports it, and the value it brings.
Reduce missed work
Centrally monitor PM calendar, processing deadlines and notifications.
Shorten the coordination stage
Clear priorities, who is in charge, and work status.
Increase accessibility
Records, checklists and history are attached to the device.
Control materials & costs
Compare parts, labor and costs by job.
Decide with data
KPI and trends support the selection of things that need improvement.
There is an expansion direction
Clarify the need for system integration of the business.
These are the expected values; Effectiveness depends on the scope of implementation, data quality and how the team operates the process.
04 / CONNECTED MAINTENANCE FUNCTIONSThe visibility managers need.
All features The visibility managers need.
The clarity technicians need.
Six business groups follow the work flow. Select each group to see detailed information.
01
Assets & equipment
One place to organize equipment records, installation locations, and maintenance history. Information has context and is easy to find when needed.
- Device catalog and structure
- Technical records and related documents
- Work history by asset
02
Maintenance requests
Centralize failure reporting information, identify equipment and treatment needs before organizing work.
- Describe the problem with context
- Classify and receive requests
- Linked to processing work
03
Preventive maintenance
Manage recurring maintenance plans and work instructions in one place. Give the whole team a clear view of upcoming tasks.
- Plan by device group
- Test schedule and content
- Keep track of work due
04
Work orders
Clearly see what needs to be done, who is in charge and the processing status. Keep information perform the same process.
- Scope of work is clear
- Assign and track progress
- Record implementation results
05
Spare parts inventory
Organize spare parts catalogs and usage information to prepare resources for maintenance work.
- List of materials and spare parts
- Export, import and inventory information
- Track usage by job
06
Reports & KPIs
Review work, history and costs according to management needs. Determine what information the team needs to measure.
- Overview of work status
- Monitor maintenance trends
- Information for improvement
05 / CONNECTED ASSET DATAFind maintenance history faster.
Find maintenance history faster.
Understand costs more clearly.
Information is tied to assets and work orders, helping users look up and managers compare.
PROPERTIES & RETRACEABILITY
Each device has a consistent profile.
Factory tree, location, and parent–child properties; Technical documentation, repair history and related spare parts are found in the same context.
Explore asset management
KPI & MAINTENANCE COST
From job recognition to management decisions.
Track progress and backlog; Gathering materials, labor, outsourcing according to work and assets. Indicator definitions are agreed upon before evaluation.
Explore reports & KPI06 / PEOPLE BEHIND THE PROCESSFive roles.
Five roles.
One shared source of information.
Managers need a holistic perspective. The person doing the job needs the right job and the right instructions. Warehouse and purchasing need to know the resources that must be prepared.
01
Maintenance management
Monitor KPI, backlog, costs and asset status; Prioritize resources.
02
Coordination/supervision
Receive requests, evaluate priorities, plan and assign work orders.
03
Technician
Receive work, perform checklist, record causes, time and materials.
04
Warehouse employee
Check inventory, prepare and record spare parts production according to the job.
05
Purchasing staff
Receive purchase requests, ask for quotes, track suppliers and purchase orders.
Web/computerManagement, planning and reporting.
Phone/tabletLook up and update work at the scene.
Delegation of authority by roleView and operate within assigned scope.
07 / ARCHITECTURE & INTEGRATIONConnect what your business needs.
Connect what your business needs.
Keep your data organised.
CMMS is where maintenance work is organized. When the need arises, equipment, material or alarm data can be brought within scope for integration with enterprise systems.
PLC/SCADA, IoT, ERP, OEE and AI Maintenance are expansion directions that require separate investigation in terms of data, protocols, resources and deployment scope.
Communicate integration needsPLC / SCADAERP / PurchaseIoT / SensorEmails/Notifications
↕ Exchange data according to unified scopeTESFA CMMS
↓ Storage and retrievalAssets · Work · Plans · Materials · Reports
Data Platform & Administration
Records · Attachments · Logs · Backup/restore
08 / START WITH A CLEAR SCOPEStart with one group of assets.
Start with one group of assets.
Scale as your process matures.
Deployment starts with data and users. Let's agree on the scope, coordination and criteria for reviewing results.
- 01
Survey & select scope
Unify device groups, prioritized processes, roles, and metrics to track.
- 02
Standardize & test run
Prepare asset tree, checklist, PM schedule and supplies; Take a look at the job.
- 03
Training & extension
Guide by role, review implementation data and then expand step by step.
09 / PRACTICAL GUIDES TO GET STARTEDPractical maintenance insights.
Browse all guides Practical maintenance insights.
Make your next discussion more productive.
PRACTICAL GUIDE
Prepare asset data
A clear starting point before bringing data into CMMS.
PRACTICAL GUIDE
Start with preventive maintenance
Go from a prioritized set of devices to an actionable plan.
PRACTICAL GUIDE
Organize work orders clearly
Unify information from recording to completion.
10 / YOUR QUESTIONS, ANSWEREDFrequently asked questions.
Frequently asked questions.
Before starting.
TAKE THE NEXT STEPBring us your maintenance challenges.
Bring us your maintenance challenges.
Find the right approach together.
Share your device fleet, current practices, and what you want to improve. TESFA will jointly clarify the scope of data, operations and implementation.
- A device group or priority area.
- A maintenance process needs clarification.
- A contact to discuss and test run.
Your contact details
Tell us a little about your needs so we can prepare a relevant discussion.
The information is used to process the request you submit.